CONDOMINIUM MANAGEMENT
Along with the directors, our main goal is to ensure the preservation of the condominium by enforcing the applicable standards, regulations and laws as well as the co-owner’s declaration. Your administrative files are available through a secure web interface.
Let us be your right hand man!
CONDO CO-OWNER AND DIRECTOR MANAGEMENT
• Enforce the co-owner’s declaration and the building regulations
• Maintain and update the condominium’s register
• Prepare, organize, and assist at board of director meetings and take minutes
• Relay the board of director’s decisions to the co-owners
• Prepare different notices addressed to co-owners
• Welcome new co-owners
• Follow up on co-owner demands
CONDOMINIUM MAINTENANCE AND REPAIR SERVICES
• Periodically inspect the building
• Enforce the building license
• Understand a building’s systems, their components, and their functions
• Schedule maintenance and repair work
• Buy items necessary to the building’s upkeep
• Collect and analyze quotes
•Verify entrepreneur’s accreditations, insurance, and licenses
• Negotiate maintenance and repair contracts for communal areas
• Perform follow-ups and audits of service providers or contractors at regular intervals
• Perform quality control
CONDO FINANCIAL MANAGEMENT
• Collection of co-owner’s condo fees and deposit at the designated financial institution
• Pay service contract bills (current expenditures)
• Produce the bank reconciliation
• Present the revenue and expense reports
• Administer and manage the savings and insurance account
• Produce the condominium tax return
•Establish the projected operations budget
• Make periodic and annual reports to the Registraire des entreprises
BOARD OF DIRECTORS
•Help directors follow through on their legal responsibility
• Prepare necessary documents required for meetings
•Document decisions made in the meeting minutes according the laws and the co-owner’s declaration
• Update the co-owner and tenant register, contingency fund register, property services, and the co-owner’s declaration
COMMUNICATION TOOLS
SECURE WEB INTERFACE FOR OWNERS:
• Find documents uploaded by the manager, such as the management contract, building regulations, insurance policy, inspection reports, the annual and 5-year maintenance plan, your revenue and spending statements, as well as real estate tax returns from previous years and more.
SECURE WEB INTERFACE FOR TENANTS:
• Your tenants will have access to a secure account that allows them to see their lease, the building regulations, the status of their complaints and work orders, policies (rent, noise, etc.) and more.